Virginia Cardiovascular Specialists participates with most major insurance plans. As a courtesy to our patients, our staff will automatically file your insurance claims. Please provide us with all necessary insurance data, including the name and address of your company and your policy number.
2023 Financial and Cancellation Policies
Copayments: All co-payments will be collected at the time of service. The appointment will be rescheduled if the copayment cannot be met unless the patient is symptomatic at the time of service.
Self-Pay and High Deductible Health Plans: For self-pay and high deductible health plan members, VCS will collect $150 at time of service for an office visit OR $200 for testing unless the patient has met their deductible for the year. VCS will also require that self-pay and high deductible health plan members leave a credit card on file. The credit card will not be processed until after full insurance adjudication. Amounts over $150 will be authorized with the patient first. Receipts will be mailed to patients.
Missed Appointments and Late Cancellations: Missed appointments or cancellations made less than 48 hours prior to the scheduled appointment time may result in a cancellation fee of $100 for CT, Echo and Vascular testing and $150 for Nuclear, PET and Vein procedures. After the third consecutive no show/late cancellation for a specific test, a subsequent test will not be scheduled at VCS until a $200 penalty is paid.
Form Completion: There will be a $40 pre-payment charge for all forms that need to be completed by a VCS physician. Please allow 7 business days for form completion. Please fill out any patient-specific sections prior to submission to VCS. All forms need to include instructions as to where to send the forms once completed, along with a self-addressed stamped envelope if they are to be mailed.
If you are uninsured, or experiencing financial difficulties, payment arrangements can be made available for qualified patients. Contact the Business Office at 804-521-5823 for additional information.
If you have any questions regarding our financial policy or your billing statement, please call our Business Office at 804-521-5823, Monday through Friday from 8:30am to 5:00pm.